---
title: VBO - Supply Chain Command Center
description: Streamline your supply chain with VBO, enhancing visibility, reducing costs, and automating processes for efficient exception management across your operations. Request a demo today.
---

[VBO KLN Oceania](https://info.oceania.kln.com/vbo#top)

Solutions

[VBO](https://info.oceania.kln.com/vbo#top)

[Watch](https://info.oceania.kln.com/vbo#video) [The Problem](https://info.oceania.kln.com/vbo#problem) [Platform](https://info.oceania.kln.com/vbo#platform) [Capabilities](https://info.oceania.kln.com/vbo#capabilities) [Customers](https://info.oceania.kln.com/vbo#cases) [The Fit](https://info.oceania.kln.com/vbo#fit) 

[KLN Online](https://info.oceania.kln.com/kln-online-solutions?hsLang=en) [Ocean Freight](https://oceania.kln.com/solutions/ocean-freight) [Air Freight](https://oceania.kln.com/solutions/air-freight) [Land Freight](https://oceania.kln.com/solutions/land-freight) [Multimodal](https://oceania.kln.com/solutions/multimodal) [Customs Brokerage](https://oceania.kln.com/solutions/customs-brokerage) [Cargo Insurance](https://info.oceania.kln.com/cargo-insurance?hsLang=en) [Supply Chain Solutions](https://oceania.kln.com/solutions/supply-chain-solutions) [Consolidation](https://oceania.kln.com/solutions/consolidation) [Integrated Logistics](https://oceania.kln.com/solutions/integrated-logistics) 

[Request a Demo →](https://info.oceania.kln.com/request-demo-vbo?hsCtaAttrib=166736987012&hsLang=en)

Virtual Buying Office

# Stop managing every shipment. Start managing exceptions.

VBO connects your ERP, vendors, carriers and distribution centres into one controlled environment. Running on the rules you define, your team only acts when something actually needs them.

[Request a Demo →](https://info.oceania.kln.com/request-demo-vbo?hsCtaAttrib=166736987012&hsLang=en) [See the platform](https://info.oceania.kln.com/vbo#video)

**Live across AU, NZ & Asia** · Integrates with 20+ ERP platforms

app.oceania.kln.com/vbo/dashboard

V

Inbound Overview ● Live

Active POs

1,284

On schedule

96.2%

Exceptions

7

Shipments by week

Mode split

35%+

Reduction in detention spend

Edible foods & oils manufacturer, AU/NZ

4+ wks

Earlier upstream visibility

From PO creation, not near arrival

1.5 hr

Saved per shipment on data entry

Via automated document workflows

Watch

## See the platform in two minutes.

A short walkthrough of how VBO turns purchase orders, vendor bookings and document workflows into one controlled, exception-based operation.

 Your browser does not support embedded video.

 The video couldn't load. This usually means the source URL above isn't a real, publicly reachable link yet — upload the mp4 in HubSpot's File Manager and paste that URL in.

No download required · 2 min walkthrough

The Problem

## Your team is executing tasks, not making decisions.

When supply chain management runs on emails, spreadsheets and reactive fixes, your best people spend their day on noise, not strategy.

#### Vendor Chaos

Booking confirmations chased via email. No single source of truth for what has been booked, when or by whom.

#### Zero Upstream Visibility

Updates only arrive when goods are near port. Decisions made with minimal lead time and incomplete data.

#### Reactive Planning

Congestion, detention and missed windows happen because there was no visibility to act sooner.

#### Allocation Errors

FAK shipments, missed consolidation windows and poor container utilisation raise cost per TEU.

#### Data Entry Overload

Hours of manual administrative work per shipment, every week. Work that should run automatically.

Inside VBO

## One platform for everything that moves.

From the dashboard to the document room, see how VBO keeps every order, booking and file in one live, shared workspace.

### Every document, in one place

Packing lists, commercial invoices, certificates and bills of lading are matched to the right PO automatically and kept online, accessible 24/7. No more chasing files across inboxes.

Auto-matched to PO and shipment

Download to PDF in one click

Shared with your team, no extra logins

app.oceania.kln.com/vbo/documents

Packing List

Download

Commercial Invoice

Download

Insurance Certificate

Download

Bill of Lading (BL)

Download

### Track every shipment, end to end

Follow each booking in real time, from PO creation through origin, transit and DC delivery. Every milestone is timestamped, with alerts you configure to your own thresholds.

Live milestones, updated to the minute

Carrier-indexed free-day countdown

Custom alerts and notifications

Shipment KLNO-48201 · Shanghai → SydneyIn transit

PO created

Booked

Departed

In transit

DC delivery

### Reporting that drives decisions

KPI versus actuals, supplier scorecards, container utilisation and lane-level CO₂, all in custom dashboards configured to your metrics and your reporting cadence.

Build the views your team actually uses

Scheduled exports for internal reporting

Emissions ready for ESG reporting

app.oceania.kln.com/vbo/reports

Performance reportLast 30 days

Cost / TEU

▼ 12%

Container util.

91%

CO₂ / lane

−8%

Supplier on-time performance

How it works

## Five steps, fully automated.

#### PO Created in Your ERP

Pushed instantly into VBO with full PO details and milestone tracking activated

#### Vendor Books Directly

Via VBO portal. No emails, no manual forwarding, no chasing.

#### Rules Applied Automatically

Carrier, mode and allocation validated against the parameters you set

#### Only Exceptions Reach You

Everything outside your rules is surfaced to the right person. The rest runs.

#### Full Visibility, End to End

From PO inception to DC delivery, live in your dashboard 24/7

The shift

## From reactive execution to exception management.

VBO changes the operating model. Your vendors, carriers and operations run on your parameters. Your team steps in only when something falls outside the rules they already set.

Today, Without VBO

Chasing vendors for booking confirmation via email

Learning about delays when goods are near arrival

Manual allocation decisions via spreadsheet

Reacting to detention, customs and congestion issues

Hours of data entry per shipment, every week

→

With VBO

Vendors book freight directly through VBO portal

Visibility from PO creation all the way to DC delivery

Rules-based allocations validated and applied automatically

Exceptions flagged before they become problems

Reports and alerts configured to your exact requirements

Capabilities

## One platform. Your rules. Total control.

Built around the way your supply chain actually works, not a generic tool to adapt around.

### Vendor Booking and Allocations

Vendors submit bookings directly via VBO. Carrier preference, container mode and allocation rules set by you at PO level, validated and enforced automatically. Booking POD matched against PO destination in real time.

eBooking PortalAllocation RulesPOD Validation

### Exception Management and Go/No Go

You set the parameters. VBO monitors everything. Your team receives only what requires a decision. Pre-departure inspections, document deadlines, booking mismatches: all surfaced before they escalate.

Go/No Go LogicAuto AlertsApproval Flows

### Visibility and Custom Dashboards

KPI vs. actuals, milestone tracking, supplier scorecards, emissions reporting and scheduled reports, all configured to your metrics, your team and your reporting cadence.

Live DashboardSupplier ScorecardsCO₂ Tracking

### PO and SKU-Level Control

Ordered vs. booked vs. shipped, tracked line by line. The ePacking List module generates structured ASN back to your ERP. Know exactly which SKUs are in which container before it arrives.

ePacking ListASN to ERPInbound Prioritisation

### ERP Integration

Integrates with 20+ ERP platforms. No rip-and-replace required. Adelaide-based Solution Engineering team leads all local customisation. Go-live in as little as two weeks from completed scoping.

SAP · Oracle · DynamicsAPI / SFTP / EDILocal Team

### Sustainability Reporting

CO₂ tracked by lane, mode and shipment. Trackable against your own defined targets. Filter and export for internal or external ESG reporting. Included in VBO with no additional setup required.

Scope 3 ReadyLane-Level CO₂ESG Reporting

Customers

## Real customers. Real numbers.

Every result below comes from a live KLN VBO implementation. No projections, no estimates.

‹

### Edible Foods and Oils

The Situation

Raw materials ordered on 3-month CFR lead times with updates only arriving near port. Delays caused production backlogs and escalating detention costs.

With VBO

VBO was integrated in 2022, giving the team proactive visibility from PO creation and replacing reactive firefighting with structured inbound planning.

35%

Detention spend reduced

4+ wks

Earlier visibility

1.5 hr

Saved per shipment

[Request a Demo →](https://info.oceania.kln.com/request-demo-vbo?hsCtaAttrib=166736987012&hsLang=en)

### Multi-Brand Retail Group

The Situation

Tens of thousands of POs across three brands, four countries and two offshore consolidation hubs. Limited visibility led to allocation errors, reactive planning and detention costs at DC facilities.

With VBO

VBO implemented in 2021. The operation now manages entirely by exception, with automated inbound prioritisation at SKU level.

3

Brands from one platform

4

Countries in supply chain

2

Consolidation hubs connected

[Request a Demo →](https://info.oceania.kln.com/request-demo-vbo?hsCtaAttrib=166736987012&hsLang=en)

### Action Sports and Lifestyle Apparel

The Situation

Importing into AU, NZ and Indonesia, each with distinct compliance requirements and no automated Go/No Go process for critical checks.

With VBO

VBO implemented in 2025 for all three markets simultaneously, with exception logic and document management configured per country from day one.

3

Markets from one platform

Auto

POD validation on booking

Go/No Go

Per market, per requirement

[Request a Demo →](https://info.oceania.kln.com/request-demo-vbo?hsCtaAttrib=166736987012&hsLang=en)

### Automotive Aftermarket

The Situation

Vendors across China, Asia, MEA and Europe supplying multiple AU and NZ DCs.

With VBO

KLN operates three Offshore Consolidation Centres on behalf of the customer, in Shanghai, Qingdao and Port Klang, with VBO providing full visibility from vendor origin through to DC delivery. Recognised at the 2018 Lloyd's List Asia Pacific Awards.

3

Offshore consolidation centres

5

DC destinations AU and NZ

2018

Lloyd's List Award winner

[Request a Demo →](https://info.oceania.kln.com/request-demo-vbo?hsCtaAttrib=166736987012&hsLang=en)

›

The fit

## Is VBO right for your operation?

VBO delivers the strongest return when most of these apply. The more boxes you tick, the clearer the case.

#### Multiple vendors

Sourcing from a single country or across multiple origin markets in Asia, Europe or MEA

#### Buyers or multi-country consolidation

Products from multiple vendors consolidated via OCCs, LCL or buyers' consolidation

#### Distribution centres as destination

Inbound to one or more AU/NZ DCs where container prioritisation adds direct value

#### Approximately 500 TEU/year or more

Where the benefits of automation compound quickly across the operation

#### Outgrown spreadsheets and email

Complexity that manual tools can no longer manage reliably

![Supply chain operations](https://oceania.kln.com/wp-content/uploads/2025/06/Kerry-Logistics-NZ_Supply-chain-solutions.jpg)

![Digital logistics solutions](https://oceania.kln.com/wp-content/uploads/2025/06/Kerry-Logistics-NZ_Digital-solutions-1.jpg) ![Team planning session](https://oceania.kln.com/wp-content/uploads/2025/08/KLN-Project-Discussion_h_R-1-scaled.jpg)

### Ticking three or more?

Let's show you exactly what VBO looks like for your vendors, your corridors and your team in a 30-minute demo tailored to your operation.

[Request a Demo →](https://info.oceania.kln.com/request-demo-vbo?hsCtaAttrib=166736987012&hsLang=en)

![VBO Solution Ebook cover](https://info.oceania.kln.com/hs-fs/hubfs/VBO%20Ebook.png?width=544&name=VBO%20Ebook.png)

## Want To Know More?

Download our Ebook for more details on our VBO Solution.

Platform modules and architecture

ERP integration requirements

Implementation timeline and onboarding

### Download The VBO Ebook

Fill in your details and we will send the Ebook straight to your inbox.

Prefer to talk first? [Contact our Oceania team](https://info.oceania.kln.com/contact?hsLang=en) or [request a quote](https://info.oceania.kln.com/request-quote?hsLang=en).

## See VBO in action.

A 30-minute demo tailored to your supply chain. We will show you exactly how VBO would work for your vendors, corridors and team.

[Request a Demo →](https://info.oceania.kln.com/request-demo-vbo?hsCtaAttrib=166736987012&hsLang=en)

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- About us 
    - [Our Team](https://oceania.kln.com/about-us/team)
    - [Oceania at a glance](https://oceania.kln.com/about-us/oceania-at-a-glance)
    - [Sustainability](https://oceania.kln.com/about-us/sustainability)
    - [Global network](https://oceania.kln.com/about-us/global-network)
- Content 
    - [KnowledgeHub](https://info.oceania.kln.com/knowledgehub)
    - [Konnect](https://info.oceania.kln.com/konnect)
    - [Customer Advisories](https://info.oceania.kln.com/customer-advisory)
    - [Downloads & Resources](https://info.oceania.kln.com/downloads-resources1)
- Solutions 
    - [VBO - Supply Chain Command Center](https://info.oceania.kln.com/vbo)
    - [KLN Online](https://info.oceania.kln.com/kln-online-solutions)
    - Freight 
          - [Ocean Freight](https://info.oceania.kln.com/ocean-freight)
          - [Air Freight](https://info.oceania.kln.com/air-freight)
          - [Land Freight](https://oceania.kln.com/solutions/land-freight)
          - [Multimodal](https://oceania.kln.com/solutions/multimodal)
    - [Customs Brokerage](https://oceania.kln.com/solutions/customs-brokerage)
    - [Cargo Insurance](https://info.oceania.kln.com/cargo-insurance)
    - [Supply Chain Solutions](https://oceania.kln.com/solutions/supply-chain-solutions)
    - [Consolidation](https://oceania.kln.com/solutions/consolidation)
    - [Integrated Logistics](https://oceania.kln.com/solutions/integrated-logistics)
- Locations 
    - [Australia](https://oceania.kln.com/locations/australia)
    - [Aotearoa New Zealand](https://oceania.kln.com/locations/aotearoa-new-zealand)
    - [Global network](https://www.kln.com/en/network/)
- [Track & Trace](https://oceania.kln.com/track-trace)
- [Contact](https://info.oceania.kln.com/contact)
- [Subscribe](https://info.oceania.kln.com/subscribe-communications)

- About us 
    - [Our Team](https://oceania.kln.com/about-us/team)
    - [Oceania at a glance](https://oceania.kln.com/about-us/oceania-at-a-glance)
    - [Sustainability](https://oceania.kln.com/about-us/sustainability)
    - [Global network](https://oceania.kln.com/about-us/global-network)
- Content 
    - [KnowledgeHub](https://info.oceania.kln.com/knowledgehub)
    - [Konnect](https://info.oceania.kln.com/konnect)
    - [Customer Advisories](https://info.oceania.kln.com/customer-advisory)
    - [Downloads & Resources](https://info.oceania.kln.com/downloads-resources1)
- Solutions 
    - [VBO - Supply Chain Command Center](https://info.oceania.kln.com/vbo)
    - [KLN Online](https://info.oceania.kln.com/kln-online-solutions)
    - Freight 
          - [Ocean Freight](https://info.oceania.kln.com/ocean-freight)
          - [Air Freight](https://info.oceania.kln.com/air-freight)
          - [Land Freight](https://oceania.kln.com/solutions/land-freight)
          - [Multimodal](https://oceania.kln.com/solutions/multimodal)
    - [Customs Brokerage](https://oceania.kln.com/solutions/customs-brokerage)
    - [Cargo Insurance](https://info.oceania.kln.com/cargo-insurance)
    - [Supply Chain Solutions](https://oceania.kln.com/solutions/supply-chain-solutions)
    - [Consolidation](https://oceania.kln.com/solutions/consolidation)
    - [Integrated Logistics](https://oceania.kln.com/solutions/integrated-logistics)
- Locations 
    - [Australia](https://oceania.kln.com/locations/australia)
    - [Aotearoa New Zealand](https://oceania.kln.com/locations/aotearoa-new-zealand)
    - [Global network](https://www.kln.com/en/network/)
- [Track & Trace](https://oceania.kln.com/track-trace)
- [Contact](https://info.oceania.kln.com/contact)
- [Subscribe](https://info.oceania.kln.com/subscribe-communications)

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